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    Attn All: VotingTheory.org Board Meeting Coming Up!

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    • SaraWolk
      SaraWolk last edited by SaraWolk

      Hi Everyone,
      It's been a busy time for all of us and we had a lot to do and discuss in the world of electoral reform, but it's past time for us to reconvene, put some energy into internal matters and have another board meeting.

      Please put in your availability here!

      We're overdue for council member elections, and we have a variety of opportunities and need for volunteers and moderators (who don't have to be council members) as well. We'd also love to hear your ideas for what our goals for this forum are over the next couple of years.

      If you're interested in joining us, please put in your availability on the When To Meet poll below. The days and times proposed are far enough out that we can have a couple weeks to get as many people's availability as possible and then still announce it far enough out to comply with our bylaws and then have time to promote it so we get some good attendance and people can plan to be there.

      Please put in your availability here!

      SaraWolk Marylander 2 Replies Last reply Reply Quote 1
      • SaraWolk
        SaraWolk @SaraWolk last edited by SaraWolk

        @Andy-Dienes @Marylander @cfrank @Toby-Pereira @multi_system_fan @masiarek @BetterVoting @Keith-Edmonds @Marcus-Ogren @Jameson-Quinn @Sass @cfrank @BTernaryTau @robla @JonathanSummers @paretoman @Parker-Friedland @Psephomancy @BlainCellars @nealmcb

        I don't know the handles for the following people who have expressed interest in the past, but will email them to notify them that this is happening: David Hinds, Johnathan Bright, Evans Tucker, Arthur Sintef, Kevin Connelly, Nels Olson, Felix Sargent

        For reference, I'm reposting the key info from out post on leadership, potential volunteers, and decisions made at past meetings reposted from the leadership channel, which is private. https://www.votingtheory.org/forum/topic/103/decisions-and-leadership-for-reference

        Key Motions Passed in Council Meetings (all unanimous!):

        Motion 1, v2: “To establish an independent organization with the purpose of owning and maintaining the online discussion forum.”
        Motion 2 v2: “Move to establish and try to publish an online discussion forum based on the “NodeBB” forum software.”
        Motion 3: “To do due diligence and apply best practices to protect and minimize the storage of PII of users, with these responsibilities explicitly delegated to specific responsible individuals trusted by the council/board.”
        Motion 4: “Create a tech committee empowered to make non-controversial “technical decisions” on behalf of the group as needed, with the understanding that the council could revisit those decisions later if needed. The committee should consult the council on questions where the decision may be controversial.”
        Motion 5: “Order of operations. 1. Pass bylaws. 2. Elect board. 3. Launch website.”
        Motion 6: “Adopt categories list”
        Motion 7: “Adopt Code of Conduct, Terms of Service, Privacy Policy.”
        Motion 8: “Motion passed unanimously to coalition with Equal Vote and receive donations and pay expenses through Equal Vote account.”

        Updates:

        Bylaws, procedural manual, and categories/tags list, privacy policy, code of conduct, terms of service, all adopted
        Site live: https://votingtheory.org/forum
        Next meeting will be called as needed
        Ivan and Eric have both volunteered to be a back up admin on the tech team and will get a follow up from Jack to get the run down on what that looks like.
        Motion passed unanimously to coalition with Equal Vote and receive funds and pay expenses through Equal Vote account.

        Resources:
        Bylaws: https://docs.google.com/document/d/1obwaF82x5022V_K-gifdv7Why-O5LzqFAiB_d4EwqAw/edit?usp=sharing
        Procedure Manual: https://docs.google.com/document/d/1TCRbEXuBqY8N1glKf7YHNWMVIWD7blgZQhwomfteigY/edit?usp=sharing
        Privacy policy. Ready for review. https://docs.google.com/document/d/1QzZp2QAsP60Ti1WWPk29Q8dInGIM2l438rcJDZLd2Ug/edit?usp=sharing
        Terms of Service: https://docs.google.com/document/d/1AlnP1gvvc986n0iiYYkA0Tc9L33erbxDftM7sX5ypz4/edit?usp=sharing
        Code of Conduct: https://docs.google.com/document/d/1ExGrryHIFOjSfPiTtHYBRPw7GQY8lRsCfWiWsLEsImc/edit?usp=sharing

        Current Council Members:
        Sara Wolk sara@equal.vote
        William Waugh aq29vu2quk@liamekaens.com
        David Hinds deh9999@gmail.com
        Connor Frankston con.frankst@gmail.com
        Micah Fitch fitchmicah@gmail.com

        Moderators:
        Sara Wolk
        Connor Frankston
        David Hinds
        Connor Frankston
        Micah Fitch
        Gary Litke

        1 Reply Last reply Reply Quote 0
        • J
          Jack Waugh last edited by Jack Waugh

          I have a lot going on this week related to burying someone who dedicated her life to the political struggle for peace and justice for all. Not that I'm constantly busy with it, but I could be called on to help with one aspect or another at any time and that is my priority.

          I suggest you schedule the meeting even if I fail to give you a timely indication of when I will be available. Maybe it will work out that I can participate anyway.

          Approval-ordered Llull (letter grades) [10], Score // Llull [9], Score, STAR, Approval, other rated Condorcet [8]; equal-ranked Condorcet [4]; strictly-ranked Condorcet [3]; everything else [0].

          SaraWolk 1 Reply Last reply Reply Quote 1
          • SaraWolk
            SaraWolk @Jack Waugh last edited by

            @jack-waugh I'm so sorry for your loss.

            I think it's important that you be there, but we're looking at scheduling roughly a month out so we can make it inclusive and find a time that as many of the council members as possible (current and prospective) can make it. I know you are usually fairly flexible so hopefully we can find a time that will work for everyone.

            1 Reply Last reply Reply Quote 1
            • J
              Jack Waugh last edited by

              I'm available pretty much any time with notice, but sometime, not yet exactly pinned down, in late April, there will be a memorial meeting and whenever that is set, that will be my priority for whatever date is set for it.

              Approval-ordered Llull (letter grades) [10], Score // Llull [9], Score, STAR, Approval, other rated Condorcet [8]; equal-ranked Condorcet [4]; strictly-ranked Condorcet [3]; everything else [0].

              1 Reply Last reply Reply Quote 0
              • A
                ArendPeter last edited by

                Hi, I'm curious to learn more, and I should also be available in late April

                J 1 Reply Last reply Reply Quote 1
                • J
                  Jack Waugh @ArendPeter last edited by

                  @arendpeter said in Attn All: VotingTheory.org Board Meeting Coming Up!:

                  and I should also be available in late April

                  About me, what I meant to say but maybe failed to make clear, is that there will be a date in late April when I will not be available but I am available almost any other time.

                  Approval-ordered Llull (letter grades) [10], Score // Llull [9], Score, STAR, Approval, other rated Condorcet [8]; equal-ranked Condorcet [4]; strictly-ranked Condorcet [3]; everything else [0].

                  A 1 Reply Last reply Reply Quote 1
                  • A
                    ArendPeter @Jack Waugh last edited by

                    @jack-waugh ah my mistake

                    Yeah I'm sure we'll find a date, I'm pretty free in general

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                    • Marylander
                      Marylander @SaraWolk last edited by

                      @sarawolk I have indicated my availability.

                      Score Sorted Margins[100]; STAR[90]; Score[81]; Approval[59]; IRV[18]; FPTP[0]

                      SaraWolk 1 Reply Last reply Reply Quote 1
                      • SaraWolk
                        SaraWolk @Marylander last edited by SaraWolk

                        [UPDATE: We heard from Connor and that date and time works for him as well!]

                        ORIGINAL POST: We've now heard back from everyone but Connor Frankston and we have one date with 10/10 of us available. (Jack said he's available anytime so didn't fill out the poll,) so at this point I think it's looking likely to be Sunday April 30th at 1pm-4pm Pacific. (I'm hoping this will be around an hour and a half, but who knows.)

                        I just sent out one last reminder email to the council to vote in the poll but will call the date and get this on the calendar on Wednesday. So consider this the last call to put in your availability here: https://www.when2meet.com/?19251532-2ZDgh

                        We'll definitely need everyone there for quorum, plus hopefully some new people signing up for some responsibility so please keep that time slot open!

                        T 1 Reply Last reply Reply Quote 0
                        • T
                          Toby Pereira @SaraWolk last edited by

                          @sarawolk 1pm to 4pm in which time zone?

                          SaraWolk 1 Reply Last reply Reply Quote 0
                          • SaraWolk
                            SaraWolk @Toby Pereira last edited by

                            @toby-pereira Pacific Time.

                            T 1 Reply Last reply Reply Quote 0
                            • T
                              Toby Pereira @SaraWolk last edited by

                              @sarawolk Pacific Daylight Time, so UTC -7? So 8pm to 11pm UTC. (And 9pm to 12 midnight for me in the UK)

                              SaraWolk 1 Reply Last reply Reply Quote 0
                              • SaraWolk
                                SaraWolk @Toby Pereira last edited by

                                I think the When to Meet automatically adjusted for our time zones when we filled it out?

                                "Time zone: Pacific Time (PT). UTC -7. now 3 hours behind New York."

                                SaraWolk 1 Reply Last reply Reply Quote 0
                                • SaraWolk
                                  SaraWolk @SaraWolk last edited by

                                  Meeting scheduled!:
                                  https://www.votingtheory.org/forum/topic/357/attn-forum-council-meeting-scheduled

                                  1 Reply Last reply Reply Quote 0
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